Menu ☰

Terms and Conditions


These terms and conditions govern your use of this website; by using this website, you accept these in full. If you disagree with these terms and conditions or any part of these terms and conditions, you must not use this website.

This website uses cookies.  By using this website and agreeing to these terms and conditions, you consent to Sportzmad's use of cookies in accordance with the terms of Sportzmad's privacy policy / cookies policy.

Before Entering an Event

Participation in a race is physically strenuous and you should be confident that you are sufficiently fit and healthy enough to compete. You should not participate if you have any health concerns. Sportzmad, and anyone acting on its behalf, cannot be held responsible for any injury or illness that a competitor may suffer as a result of their participation in any of our events.

Race Cut Off Times

In order to protect the health and safety of competitors, marshals and others involved in the event, it may be necessary to enforce a cut off time. Events can take place in cold and windy conditions where marshals can become hypothermic easily, even when clothed suitably. Events can also take place in very hot conditions where hyperthermia is possible. As such, we reserve the right to remove competitors from the race for safety reasons.

Removal of Competitors

We reserve the right to remove any competitor acting negligently or without due care and attention for the safety and enjoyment of other competitors. Any competitor removed for this reason will not be eligible for a refund.

Disabled Athletes

Unfortunately not all our events are suitable for disabled athletes but we invite any competitor with a disability who wishes to take part in one of our events to contact the event race director well beforehand indicating the nature of their disability and any special requirements or needs they may have on the day.

Headphones and Personal Music Players

Many of our events take place on open roads and it is important that marshals instructions can be heard and understood. We therefore strongly advise that for your own safety, you do not wear headphones or personal music players.

Race Cancellation / Refunds

Sportzmad organise a number of events each year. We are a company comprising of keen athletes and organisers who try to put more in to the sport than we take out and all the work we do to organise events is done in the best interests of the sport. 

The organisation of a race can start many months before race entries are accepted and therefore by the time you send in your entry, we will have already started to incur costs. This means we are unable to transfer race entries to an alternative event of ours. Please note that under UKA rules, if a race is cancelled due to safety reasons, there is no obligation on us to refund any money or provide any alternative.

If it becomes necessary for us to cancel a race due to bad weather or at short notice, we will make every effort to contact all competitors via email. We will also place a post on our website and/or social media in this case, we strongly recommend that you check these for up to date information.

Transfer of Entries to A Third Party

If you find yourself unable to take part in one of our events after you have entered, we will allow you to transfer your entry to another person under the following conditions:

The person you are transferring the entry to fills in a paper entry form for the race

You, as the race entrant, write and sign a dated letter authorising the transfer

Both are sent in the same envelope to the race entry administrator before the postal closing date

Please contact us via the 

Data Protection

Please note that your details are stored on a computer for the purposes of race administration and race information only and will not be transferred to a third party, except the following:

  • The organisation providing the permit and race insurance (Welsh Athletics, CTT, British Triathlon) will be provided with details of results, along with names and contact details of race entrants, where requested. This is to meet the requirements of the race permit and insurance)
  • Name, any club affiliation, race time and age category will be published in race results
  • Medical details you pass to us may be passed on to our medical cover for race day purposes. This is to ensure your safety at the event
  • Officially authorised race photographers

Data will not be passed onto any other organisations by Sportzmad.

License to use website

Unless otherwise stated, Sportzmad own the intellectual property rights in the website and material on the website.  Subject to the license below, all these intellectual property rights are reserved.

You may view, download for caching purposes only, and print pages from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms and conditions. 

You must not:

  • republish material from this website (including republication on another website);
  • sell, rent or sub-license material from the website;
  • show any material from the website in public;
  • reproduce, duplicate, copy or otherwise exploit material on this website for a commercial purpose;
  • edit or otherwise modify any material on the website; or
  • redistribute material from this website (except for content specifically and expressly made available for redistribution).

Acceptable use

You must not use this website in any way that causes, or may cause, damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

You must not use this website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software.

You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this website without Sportzmad’s express written consent.

You must not use this website to transmit or send unsolicited commercial communications.

You must not use this website for any purposes related to marketing without Sportzmad’s express written consent. 

Restricted access

Access to certain areas of this website is restricted.  Sportzmad reserves the right to restrict access to other areas of this website, or indeed this entire website, at Sportzmad’s discretion. 

If Sportzmad provides you with a user ID and password to enable you to access restricted areas of this website or other content or services, you must ensure that the user ID and password are kept confidential. 

Sportzmad may disable your user ID and password in Sportzmad’ssole discretion without notice or explanation.

User content

In these terms and conditions, “your user content” means material (including without limitation text, images, audio material, video material and audio-visual material) that you submit to this website, for whatever purpose. 

You grant to Sportzmad a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate and distribute your user content in any existing or future media.  You also grant to Sportzmad the right to sub-license these rights, and the right to bring an action for infringement of these rights.

Your user content must not be illegal or unlawful, must not infringe any third party's legal rights, and must not be capable of giving rise to legal action whether against you or Sportzmad or a third party (in each case under any applicable law). 

You must not submit any user content to the website that is or has ever been the subject of any threatened or actual legal proceedings or other similar complaint.

Sportzmad reserves the right to edit or remove any material submitted to this website, or stored on Sportzmad servers, or hosted or published upon this website.

[Notwithstanding Sportzmad’s rights under these terms and conditions in relation to user content, Sportzmad does not undertake to monitor the submission of such content to, or the publication of such content on, this website.]

No warranties

This website is provided “as is” without any representations or warranties, express or implied.  Sportzmad makes no representations or warranties in relation to this website or the information and materials provided on this website. 

Without prejudice to the generality of the foregoing paragraph, Sportzmad does not warrant that:

  • this website will be constantly available, or available at all; or
  • the information on this website is complete, true, accurate or non-misleading.

 Nothing on this website constitutes, or is meant to constitute, advice of any kind.

Limitations of liability

Sportzmad will not be liable to you (whether under the law of contact, the law of torts or otherwise) in relation to the contents of, or use of, or otherwise in connection with, this website:

  • [to the extent that the website is provided free-of-charge, for any direct loss;]
  • for any indirect, special or consequential loss; or
  • for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.

These limitations of liability apply even if Sportzmad has been expressly advised of the potential loss.


Nothing in this website disclaimer will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit Sportzmad’s liability in respect of any:

  • death or personal injury caused by Sportzmad’s negligence;
  • fraud or fraudulent misrepresentation on the part of Sportzmad; or
  • matter which it would be illegal or unlawful for Sportzmad to exclude or limit, or to attempt or purport to exclude or limit, its liability.


By using this website, you agree that the exclusions and limitations of liability set out in this website disclaimer are reasonable. 

If you do not think they are reasonable, you must not use this website.

Other parties

You accept that, as a limited liability entity, Sportzmad has an interest in limiting the personal liability of its officers and employees.  You agree that you will not bring any claim personally against Sportzmad officers or employees in respect of any losses you suffer in connection with the website.

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this website disclaimer will protect Sportzmad officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as Sportzmad.

Unenforceable provisions

If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of this website disclaimer.


You hereby indemnify Sportzmad and undertake to keep Sportzmad indemnified against any losses, damages, costs, liabilities and expenses (including without limitation legal expenses and any amounts paid by Sportzmad to a third party in settlement of a claim or dispute on the advice of Sportzmad legal advisers) incurred or suffered by Sportzmad arising out of any breach by you of any provision of these terms and conditions[, or arising out of any claim that you have breached any provision of these terms and conditions].

Breaches of these terms and conditions

Without prejudice to Sportzmad other rights under these terms and conditions, if you breach these terms and conditions in any way, Sportzmad may take such action as Sportzmad deems appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you.


Sportzmad may revise these terms and conditions from time-to-time.  Revised terms and conditions will apply to the use of this website from the date of the publication of the revised terms and conditions on this website.  Please check this page regularly to ensure you are familiar with the current version.


Sportzmad may transfer, sub-contract or otherwise deal with Sportzmad rights and/or obligations under these terms and conditions without notifying you or obtaining your consent. 

You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these terms and conditions.


If a provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect.  If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

Entire agreement

These terms and conditions constitute the entire agreement between you and Sportzmad in relation to your use of this website, and supersede all previous agreements in respect of your use of this website.

Law and jurisdiction

These terms and conditions will be governed by and construed in accordance with the laws England and Wales, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.

Sportzmad’s details

The full name of Sportzmad is Sportzmad Limited. Sportzmad is registered in England and Wales under registration number 09144405.

You can contact Sportzmad by email to